BubbleYou features

News

The “News” widget on the home page highlights important announcements from your organization in an animated and interactive carousel format showing several news items one after another.

  • A news item includes a cover image, text, its publisher and its publication date. By clicking on it you can also find attachments (Images, Files, Videos, GIF).
  • The horizontal scrolling of the news is done automatically every 5 seconds and the auto-scrolling is deactivated as soon as the user hovers over the news so that he has time to view it.
  • News is information put forward by the platform administrator(s). Users who do not have the “Administrator” role cannot publish news.
  • All members can interact with news, either by reactions, comments (in the form of text / image / video / Gif / emoticons), replies to comments and typing “@” to mention other members so as to notify them and make them react.
  • The “News” widget displays the ten (10) latest news added in ante-chronological order, from the most recent to the oldest. To access all the news published, just go to the News Widget, hover over a news item and click on the icon that appears on its cover image. The user is taken to a page with all the news published. He can click on a news item to display its content and react to it.
  • The Slideshow is equipped with several navigation systems: Auto-scrolling and manual navigation with dots and arrows to the left of the image.
  • The formats of the slideshows change according to their layout in the portal

Find out how to position the “News” widget in the portal.

Adding news is reserved for platform administrators, who can access the “News” configuration page from the Menu:

  1. Click on the button “Add news”
  2. Fill in the news fields:
  • Title *
  • Description *
  • Date and start time of publication *
  • Date and end time of publication 
  • Banner and duration: By activating this option, the news will have a “New” banner in order to distinguish it from other less recent news. You can configure its display duration from the “Duration” field. The display time of the Banner should be less than or equal to the duration of the news publication.
  • Cover of news * 
  • Attachments: Files / Images / Videos / GIFs 

 

  1. Save: This button allows you to save the news in “Draft” status without publishing it in the News widget. It remains visible only to administrators in the News configuration page.
  2. Publish: The “Publish” button will display the news in the “News” widget on the entered date of publication. 
  • If the date coincides with today’s date, the news will be instantly published and at the desired time.
  • If the publication date is a later date, the news will be saved in “Scheduled” status and will be published automatically on the date mentioned.

 

* Fields marked with asterisks are mandatory fields.



News is designed in a dynamic and lively way that attracts attention and increases visibility on corporate publications. Also, only users with the “Administrator” role can publish news.

The programming of a News concerns the date on which the news will be automatically published as well as the end date of publication, in order to plan the date of removal of the News from the widget.

Since the end date is optional, you can program a News without filling it in.

To schedule a News, all you have to do is:

  • Go to “Add news”
  • Fill in the news fields
  • Add the desired publication start date and time 
  • Add a publication end date (optional)
  • Save
  • Publish

The publication and deletion of news are done automatically in accordance to the selected start and end dates.

To modify a news item, go to the News page from the Menu. After that click on the ellipsis on the News and the “Edit” button, or you can directly click on the News. Then: 

  1. Edit the desired information. All the fields can be modified.
  2. Add the new publication date, it must be greater than or equal to the current date.
  3. Save: The news will be saved in “Draft” status and the original version will be removed from the widget.
  4. Publish: The News will be published with the changes made on the selected date.

The user with the role “Administrator” can modify all the News, even those that the other administrators have added and the News keeps the coordinates of the first publisher.

The deletion of a News is also done from the News page, by clicking on the ellipsis and then the “Delete” button.

To differentiate a News either for its originality, novelty or relevance compared to other News, you can activate the “New” banner from the News addition page with a display duration that you configure.

The News widget only shows the last 10 ads added. Remember to change the publication date if your ad is that important and it will be displayed first. 

All members of the platform can react to News:

  • A feedback lever is made available to quickly express what you think, just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

These features are possible on all the News published in the Slideshow and the page of All the News.

Smooth news animations help users navigate where their eyes need to go, making good use of that space. Several factors must be considered:

Prepare your message well to make it as attractive as possible and focus on the visual and the speech.

Give context to your News. Do not use News for regular content and take advantage of News to pin the most important information. Many possibilities are at your disposal:

  • Announce a big event, an initiative, or a big change.
  • Keeping the values ​​of your community in front of you would help strengthen them.
  • Share your successes.

Technical recommendations:

  • The title
  • The description 
  • The image
  • Resolution 
  • Image / Video size
  • Main text

Directory

The digital directory will allow members of your community to find each other easily particularly thanks to the filters and advanced search criteria.

Your directory is customizable at will. You decide what information you want to display in your directory.

To search for a member in the digital directory, use the different criteria available, namely: 

1- Search by member: enter the name and/or first name of the member you are looking for.

2- Filter by knowledges: simply choose from the drop-down list the searched knowledge among members.

3- Filter by hobbies: just choose from the drop-down list the searched hobby among the members.

Opportunities

The Opportunities module allows all members to post all types of offers (Sale of items, Job offer, etc.).

To post an opportunity, just go to the widget and follow these actions: 

1- Click on “Add a new opportunity”

2- Fill in the fields of the opportunity:

  • Opportunity title
  • Opportunity description
  • Picture
  • Category
  • Tag
  • E-mail
  • Phone number
  • Attachment

3- Click on “Save”

Thus, the opportunity is created and is now accessible by all members

All members can react to opportunities:

  • A feedback lever is made available to quickly express what you think, just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

“Related opportunities” means that the opportunities in question share the same category.

To comment on an opportunity, all you have to do is click on the relevant opportunity card and click which is on your left or at the bottom of the page.

To contact the initiator of the opportunity, simply click on it and then click on the name or photo of the initiator. You will be redirected to their profile where you click on to chat with the initiator.

To search for an opportunity in the list, just click on the category you are looking for.

An opportunity must be well documented. It should include attachments and provide as much information as possible related to the posted offer. 

For example, in the case of an apartment rental offer, it is necessary to enter the composition of the apartment, its price, and photos.

Donation campaigns

Donation campaigns involve raising money to support activities that have a social impact.

To set up a donation campaign, just go to the widget and take the following actions: 

1- Click on “Add campaign”

2- Fill in the campaign fields:

  • Campaign title
  • Description of the campaign
  • Picture
  • Closing Date
  • Closing time
  • Goal: the fundraising goal set by the donation campaign
  • Currency
  • Attachment
  • Amount
  • “Authorize the entry of a free amount”
  • “Display the amount collected, the financial objective and the number of contributors”

3- Click on “Save”

Following these actions, a message is displayed asking you if you want to launch the campaign directly or if you want to launch it later. 

If the campaign will be launched later, the campaign status becomes “Draft” and all you have to do is click on the 3 dots then “Start”.

On Bubble You, it is possible to define fixed amounts for donors and/or let them enter the amount they want.

To define fixed amounts, all you have to do is enter the desired amounts when configuring the campaign. You can put as many amounts as you want using the “+” button.

Furthermore, if you activate the option “Authorize the entry of a free amount”, you give donors the possibility to enter the amount they wish. 

These two functions can be used separately or together.

Administrators of Bubble You always have the possibility to see the amount collected, the list of donors as well as the objective to be reached. This functionality may become possible for all members if the checkmark “Display the amount collected, the financial objective and the number of contributors” is activated.

A closed campaign can be started again. Just click on and select “Relaunch”. 

A pop up appears to update the campaign data.

On Bubble You, it is possible to make as many donations as we want.

If the campaign is already launched or is in the “Draft” status, all you have to do is click then “Edit”. 

If the campaign is closed, just click on then “Relaunch”. The pop up that appears allows you to modify the end date of the campaign.

A launched donation campaign can be closed automatically if the end date has passed. However, it is possible to close it manually by going to the donation campaign in question and clicking on then “Close”.

All members can react to donation campaigns:

 

  • A feedback lever is made available to quickly express what you think. Just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

On Bubble, when launching a donation campaign, it is possible to follow the detailed progress of the donations made. Thus, the administrator can go to “Your account”, “Settings” and “Revenue management”.

In this section, you will have a global view on daily transactions, annual transactions and transaction histories. 

It is also possible to follow the monthly and annual evolution of transactions.

In order to encourage members to donate for a project, the purpose of the campaign should be clearly described. In other words, the target amount should be justified by detailing the planned expenditure for the project or by presenting the target.

Activity feed

The Activity Feed widget lets you see the most recent activity in your community at a glance.

Accessible to all users from the home page, it is presented in a chronological log with the last three actions made by your colleagues.

 The information included in the feed is as follows:

  • Posts in the news feed (from the profile or the feed directly)
  • Invitations to events
  • Posts of Ideas / Articles / Opportunities / Votes 

We’ve added a color to the activities so that you can click and navigate to them directly from the widget.

The color of the First Name and Last Name of the person who made the post changes on hover, to indicate that you can access this profile with a single click

The Activity Feed is instantly updated and gives you another way to quickly check what is going on around you. It is also a good indicator of the activity pace and a means that stimulates emulation at the same time. 

Active users having their first and last names regularly displayed in the Widget will encourage others to have this place and stimulate their emulation

Flash Info

Flash Info is a customizable notification that you can instantly broadcast to all users. 

Any logged in user receives a visual and audible desktop notification that appears in the lower right corner of their screen.

Users who are not logged in will have this alert as soon as they log in.

To add a Flash Info, all you need to do is: 

  • Go to the Flash Info widget on the home page.
  • Click on the button .
  • Enter the title of your alert, then you can choose to add (or not) a description if you want to add more details to your notification.

Formatting will be automatically applied to highlight your message with a bold title followed by a description below and voila.

Character limits for the Title and Description are 80 and 255 respectively.

⇒ The added alert will be displayed in the widget with the date of the post and its initiator.

The widget is regularly updated to display the last three alerts.

By clicking on “View all”, a page with all the Flash Info is displayed.

To delete an alert from the widget or from the “Flash info” page, click on the ellipsis and then “Delete”.

This page contains advanced filters that allow you to refine your searches. This way, you can search by title / date or both simultaneously.

Flash Info is a collaborative tool that adds another dimension to your internal communication.

It is very useful if you need to grab attention to something quick, share a teaser to give a taste of an announcement, or get the whole team together. 

Users do not miss any important information and do not need to connect to the platform to receive it.

Favor short formats to capture attention and keep these alerts brief.

It is an ideal tool to quickly reach your community without them being constantly connected to communication tools.

It’s hard to remember all the birth dates of your community members.

The birthday widget on the home page with its colorful background reminds you of the last birthday dates, and announces upcoming birthdays.

This widget draws its content from the dates of birth entered in the member profiles.

 To see the exhaustive list of members’ birthdays, click on the 3 dots then “All birthdays”

The birthdays of the current and previous month are displayed with a “Contact” button which allows you to send your message directly.

These widgets allow your internal community to keep an eye on your social media activity in a simple and easy way and to centralize collaborative work in one place. The configuration of these widgets is done in the Settings menu then the App store section.

  • Channels: This widget allows quick access to video sharing platforms (Youtube / Vimeo)

The widget displays the last video published on the Youtube / Vimeo channel with the functionality of playback controls (Play, Pause, Position the video playback on a specific time and in full screen mode).

While hovering over the video, a button which displays the last 3 posted videos appears. By clicking on “See more”, you can see all the videos in your channel.

  • Drive / Dropbox:

This widget allows you to access all the Drive and Dropbox features. You must first log in then you will find your latest files displayed on the widget. Click on “See all” to access all of your data and you will be able to consult, modify, and add files.

  • Facebook / Twitter:

This widget displays the last post made on your Facebook platform and the reactions it received. By clicking on it, you are taken to the post on the Facebook page.

The Twitter tab follows the same concept as the Facebook widget with the last 3 posts.

News feed

The news feed is a space of exchange between the different members. Everyone can express themselves on this portal while respecting the charter of use linked to each community.

All members can interact with every post on the news feed.

To post an item on the news feed, click on the box “What’s new” and choose the type of post.

It is possible on Bubble to post: 

  • Photo
  • Video
  • Photo album
  • Document (Word, PDF, excel)
  • Text

It is also possible to animate the post with emojis by clicking on the corresponding symbol.

It is possible to modify a post by clicking on the 3 dots to the right of the post then “Edit”. Each member can only modify their post.

It is also possible to delete a post by clicking on the 3 dots to the right of the post then “Delete”. Each member can only delete their post.

An administrator has the ability to delete another member’s post by following the same procedure.

It is possible to mention a person in a post. Just click on “@” then the member’s name.

Anyone in the community can see your posts.

The most recent posts appear first on the News Feed.

If the administrator has enabled the Microsoft Translator widget, an icon appears when you browse the post to translate. By clicking on it, the translation is done in the language chosen in the Bubble portal.

All members can react to different posts:

 

  • A feedback lever is made available to quickly express what you think, just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

Know'store

The Know’store functionality is a library that can include several articles, conventions, documentations, etc. intended for members.

To publish an article, just go to the widget and take the following actions: 

1- Click on “Add new article”

2- Fill in the fields of the article:

  • Title of the article
  • Description of the article
  • Picture
  • Category
  • Tag
  • Attachment

3- Click on “Save”

 

Thus, the article is published.

Members who have the administrator role have the right to publish an article. However, it is possible that the administrators open the right to all members.

To activate this option, the administrator hovers over his name and clicks on “Settings” then “Customize” and “General settings”. All you have to do is activate the checkmark “Add Know’store article”.

Any member who has published an article can modify it. Simply position yourself on the article card and click on the 3 dots then “Edit”.

After having made the modifications, click on “Save”

In addition, all members can delete the articles they have created by positioning themselves on the card of the article to be deleted and clicking on the 3 dots then “Delete”.

The administrator can also delete the articles of other members.

All members can react to articles:

 

  • A feedback lever is made available to quickly express what you think, just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

In the “Know’store” page, filters are available to make it easier to find an article, namely: 

  • A filter by “Category”
  • A filter per “Tag”
  • A search by “Text”
  • A filter by publication date: Start date and end date

“Related articles” means that they share the same category.

Choose relevant articles that will help members looking for specific information on a topic around your community. 

Remember to categorize and tag the articles well to make them easier to find.

How to set up article categories

Ideations

An idea is an initiative from one member to the whole community.

To propose an idea, just go to the widget and take the following actions: 

1- Click on “Add new idea”

2- Fill in the fields of the article:

  • Idea’s title
  • Description of the idea
  • Picture
  • Tag
  • Attachment

3- Click on “Save”

 

Thus, the idea is posted.

An idea can only be changed by its initiator. All you have to do is click on the 3 points available on the card, then “Edit”.

A member with the Admin role or the idea initiator can delete an idea. All you have to do is click on the 3 points available on the card, then “Delete”.



Anyone in the community can submit ideas on Bubble.

All members can react to ideas:

 

  • A feedback lever is made available to quickly express what you think, just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

Anyone in the community can rate ideas by clicking on the idea card and choosing the appropriate rating by clicking on the icone

In order to help community members find an idea in the Ideation page, several filters are available, namely: 

  • Search by title
  • Search by tag
  • Search by creation date (Start date and end date)

It is also possible to sort the available ideas by popularity (Number of reactions, Number of comments) and by rating.

“Similar ideas” mean that they share at least one tag.

In order to attract the maximum number of members to vote massively for your idea, it is important to highlight the advantages of this new idea.

Calendar & Events

The Bubble calendar allows you to organize your calendar by creating events and calendars shared with people inside and outside Bubble.

With Bubble, keep an eye on your next appointments and meetings by opening the calendar. To access it, just click on the icon on left in the menu.

To move from one date to another, you can use the arrows at the top left of the calendar to move forward or backward in the dates.

To return to today’s date, click on “Today”.

As an administrator in Bubble, you have the right to create calendars and share them with other participants at the platform level. These calendars will appear at the top left in the “Calendar and events” view.

You must leave checked the calendar whose events you want to view.

To add an event, Bubble offers you two possibilities by clicking on the “+” next to the date or by double-clicking on the date in question.

Following this, a pop up will appear containing the data to be entered:

  • Choose the event calendar (if multiple calendars are available)
  • Event title
  • Enter a description of the event
  • Location of the event: It is possible to enter an address (clickable by the guests) or enter an empty field
  • Publication date with a start time
  • Publication end date with an end time
  • Cover for the event (image)
  • Attachments that will be useful to guests
  • Internal and / or external guests by activating the “External guests” option

Bubble offers you two possibilities to add external guests:

  • Via CSV file: you must first download the template by clicking on the icon then fill in the file respecting the format and import it via the button “Import list CSV”
  • By entering the full name of the person as well as his email: in this case you must enter the full name of the person and his email then click on the +

An email is sent to external guests to inform them.

To modify an event, you must click on the event in question (in the calendar or in “My events”) and click on the 3 dots at the top right and then the “Edit” button. 

All the fields of the form can be modified. 

All guests will be notified by email of the modification of the event with the new data

Remark: It is possible to modify only the event that I created.

To delete an event, you must click on the event in question (in the calendar or in “My events”). After that, click on the 3 dots at the top right then the “Delete” button. 

All the fields of the form can be modified. 

All invitees will be notified of the event cancellation.

Remark: It is possible to delete only the event that I created.

The decision on registering for an event can be made in 2 different ways, namely: 

1- On Bubble: At each invitation to an event, you will receive a notification on Bubble. You can click on it to be redirected directly or you can go to the section “Event Invites” in the “Calendar and Events” menu.

2- From the email: In the email invitation to an event, all you have to do is click on “Register” in the body of the email. You will be redirected to the event link and you will be able to accept / decline the event. It is also possible to add the event to your gmail or outlook caleendar

When creating a new event, it is possible to add a registration form. Just click on the “Registration form” section in the event creation pop-up.

It is possible to choose the types of controls from the present list, namely:

  • String 
  • Text area
  • Number
  • Date
  • List of choices
  • Check box
  • Radio button
  • Document

 

Select the type of the field and fill in the title of the latter to help members answer it. 

  1. If a field is mandatory for the submission of the response, simply click on the icone
  2. You can delete a field 

At the end of the configuration of the form fields, all you have to do is click on “Validate the form”. You will then be redirected to the basic information page where you can create the form.

All members of the platform can react to events:

 

  • A feedback lever is made available to quickly express what you think. Just hover over the “Like” button to choose among the possible reactions.
  • Comments: You have a variety of formats that will allow you to write the comment you want: Text, Image, Emoticons, Links, Tags by typing “@”, and responses in comments.

The organizer of an event can see the statistics of his events by going to the section “My events”. 

By clicking on the event in question, statistics are displayed with the decision of each guest.

If a form is available in the invitation, the responses will also be displayed.

It is possible to add new guests following the launch of an event.

To do this, go to the page “My events”, click on the 3 points positioned on the event card, then click “Edit”. 

By clicking on the pen at the internal guests level, you will be able to choose the new internal guests. 

For external guests, just click on “+”.

At the detail level of the event on the page “My Events”, there is a bell-shaped button that allows the initiator to relaunch a guest who has not yet responded to the invitation.

Add / modify / delete shared calendars.

Votes

Voting is a way of giving a voice to all members to express their positions on a subject initiated by administrators. An example of a vote could be an election for the association’s executive board.

To add a vote on Bubble, just go to and follow these actions:  1- Click on “Add” and choose “Vote” 2- Fill in the following fields:
  • Vote title
  • Display
  • Closing Date
  • Closing time
  • Concerned members (by default all members)
  • Questions:
    • Type of question
    • Question
    • Additional Information
    • Answers
3- Click on “Save”. Following this action, the vote is in “Draft” status and you just have to launch it. This section is only for admins who can create a vote.

It is possible on Bubble to ask two types of questions for a vote:

 

  1. Single Choice: For this type of question, the member must choose a single answer from the list of answers.
  2. Multiple Choice: For this type of question, the member must choose a maximum number of answers from the proposed list. The administrator can define in a multiple choice question the number of answers allowed.

When the administrator enters a question relating to votes, he can choose whether the latter is mandatory or not. So, members will not be able to submit the vote without having answered the compulsory question.

A question bank is a database for the type of recurring questions when launching a vote.

To add a question to a question bank, all you have to do is check “Add to question bank” when creating the vote.

The question bank is found at the bottom left of the screen when creating a new vote.

If an administrator wants to duplicate a question in the same vote, he must position the cursor to the right of the question. The button in red allows duplicating the question.

When a vote includes multiple questions, the admin can hide / display a question by clicking on the red button below.

When an administrator wishes to remove a question from a vote, all he has to do is click on the red button below in front of the question.

When the administrator creates a new vote, he must fill in the “Display” field. This field is used to define the order of questions displayed to members:

  • Normal: The questions will be displayed in the order used when defining the vote.
  • Random: The questions will be displayed randomly.

When the administrator creates a new question in a vote, he can activate the check mark “Random order” to the left of the question so that members do not see the same order as the one defined in the question.

When you want to view a vote, just click on the corresponding card then the “Eye” button at the top right of the screen.

When creating a vote, it is possible to launch it immediately using the “Play” button located at the top right of the vote creation screen.

If the vote has been configured before, go to the card of the vote to be launched, click on the 3 dots placed next to the status, then click “Launch vote”.

When a vote is launched, it is possible to modify only the closing date and the closing time. Position the cursor on the card of the vote. After that, click on the 3 dots placed next to the status then “Edit vote.” Finally, click on “Save”.

When a vote is launched, all concerned members receive a notification on Bubble. By clicking on it, the members will be redirected to the page of votes. Votes for which a response is expected will display the word “Participate” on the card.

A vote is closed automatically when the closing date and time have passed.

If the administrator still wishes to close a vote for which the closing date and time have not been exceeded, he can go to the card of the vote, click on the 3 dots placed next to the status, then click “Close vote”.

For the results of the vote to be displayed, the vote must be in the “Closed” status. The cards of closed votes display “Results” and by clicking on them, the detailed results of the vote are displayed.

When a member finishes voting, a pop-up appears and displays the acknowledgment of receipt. It can be downloaded directly or it can be sent by email.

Team Lab

The Lab team is a space for sharing and for communication between members around a theme.

Any member can add a new bubble by going to the “Team Lab” menu and following these actions:

  1. Click on “Create a discussion bubble”
  2. Fill in the following fields:
    1. Name of the bubble
    2. Subject
    3. Type: Public or private
    4. Invite members
  3. Click on “Create the bubble”

After this, the bubble is created and the guests are notified

On Bubble, there are 2 types of bubbles:

  1. Public Bubble: Any Bubble member, even if not invited, can join the bubble without authorization.
  2. Private Bubble: Any Bubble member who has not been invited to the bubble cannot access unless they send a request to join it.

When creating the bubble, all you have to do to invite members is click on their names in the list of members.

It is also possible to add guests even after the creation of the bubble. Just go to the bubble and click on the buttonat the level of the bubble members list. Only the creator can invite members to a bubble.

When creating the bubble, in order to delete a guest all you have to do is click on their name in the list of selected members.

It is also possible to delete guests even after creating the bubble. Just go to the bubble in question and click on “Members” on the right. A list of guests is displayed so all you have to do is click on the guest to remove and click “Remove member”.

All the members of a bubble have access to all of the following features:

  1. Exchanging messages with smileys
  2. Sending documents such as Word, Excel, PDF
  3. Sending photos or a photo album
  4. Launching a poll
  5. Starting a videoconference

Team Lab related notifications appear in the “Team Lab” section of the Message icon at the top of the portal.

To leave a bubble you are part of, click on  which is in the bubble at the top right.

A request to join a private bubble is made by clicking on the button which is on the card of the bubble.

If a member wishes to cancel a join request, he can simply click on the button which is on the card of the bubble in question.

The creator of a private bubble can accept or decline a join request. After receiving a notification, he can click on  to accept the request or  to refuse it.

The bubble creator is the only one able to modify the data of the bubble as well as the profile picture and the cover picture.

To modify the data (Name, Subject, Type of bubble, About, and Email), the bubble creator must click on  and modify the fields then click on “Edit”.

The creator of the bubble is the only one able to delete a bubble. A bubble is deleted by clicking on  and then “Delete”.

When a member is inside a bubble and wants to return to the page containing all the bubbles, he just has to click on the button which is at the top right.

Useful links are URLs made available to facilitate members’ access to other sites / software that are useful in their daily lives.

To add useful links visible to all members, the administrator must go to the menu Settings → Customize → “Useful link management”, click on +, and fill in the link by giving it a title.

Useful links will therefore be available from the icon  on the Bubble portal next to the member’s profile picture.

Any member can also add his own useful links which will be visible only to him.

All he has to do is click on the useful links icon then on + and enter the title and corresponding useful link

Enriched profile

The enriched profile is the showcase of each member. This section allows members to introduce themselves to their community.

To access your profile and update data, hover over your name and click on “Profile settings”.

A lot of information can be customized on the profile of each member. Thus, after having clicked on “Profile settings”, the member begins to fill in the data of each section according to the settings established by the administrator of Bubble:

  1. Profile photo and cover photo: In this part, the user will click on the icon corresponding to the profile photo and the cover photo to choose his own.
  2. About: In this part, the user can update his birthday, phone number, a quote and a little summary to introduce himself.
  3. Additional information: In this part, the user updates the new fields defined in the profile. If no new fields have been created by the administrators, this part will not be visible.
  4. Various: In this part, the user fills in his knowledge as well as his hobbies. At each new occurrence, he clicks on “Enter” to validate the entry.
  5. Social Networks: In this part, the user enters the links of his own social media.
  6. Photos: In this part, the user can insert photos or photo albums that will be visible to the whole community.
  7. Videos: In this part, the user can insert videos that will be visible to the whole community.

 

If certain information is missing from your profile, it is because of the settings of the fields to display that are defined by the administrator.

A member can post from his profile by clicking on his name in the portal and then clicking on the “What’s new” field.

On Bubble, each member can export their data. Just click on “Profile Settings” and then the “Account Settings” section.

On Bubble, each member can deactivate or delete their account. Just click on “Profile Settings” and then the “Account Settings” section.

The administrator cannot in any circumstances modify the data of the profile of members. However, he can decide which fields to display and hide in each profile. This section is described in the “Settings” menu.

Live-Chat / Instant Messaging

  • To start a discussion with another member, all you have to do is click on their name:

    1. In the list of chat members to the right of the portal. If it is not in the list, just click on  and search for their name and / or first name in the dedicated box.
    2. Go to their profile and click on  which is to the right of the member’s profile picture.
  • A member is “Online” when his connection status is green .
  • A member is “Offline” when his connection status is red.

To add / remove a member from the favorites list, just click on  and then:

  •  to add a favorite member.
  • to remove favorites.

It is also possible to do this action after accessing the chat window by clicking on  at the bottom right of the gate and  in each member’s conversation.

 

In a chat, it is possible to send a message such as:

  • Text
  • Pictures
  • Video
  • Photo album
  • File (Word, PDF, Excel)
  • Emoticons

It is possible to mute a conversation by clicking on that appears in the conversation window.

To display the list of conversations, click on  at the bottom right of the portal.

It is also possible to load more conversations by clicking on “Load more”

To search for a member, all you have to do is type the name and / or first name in the box available above the list of conversations.

The details of each interlocutor are present at the level of the conversations page. You can show or hide the details by clicking on  at the top right of the conversation page.

Find members

  • To access the profiles of other members, all you have to do is type the name and / or first name of the member you are looking for in the box at the top left of the Bubble portal.

Settings: Administrator access

The Bubble account is the account of the community member who created the Bubble platform.

To view the information of the Bubble account, simply click on “Settings” by hovering over the member’s name.

To change the Bubble subscription, click on “Settings” by hovering over the member’s name, then go to the section “Your package” of the “Account” menu.

By clicking on “Change plan”, a new window appears and all you have to do is choose the new subscription.

To close a Bubble account, click on “Settings” while hovering over the member’s name, then go to the section “Need help” of the “Account” menu.

By clicking on “Close my account”, a window appears to indicate the reasons for closing the Bubble account.

The date of the next billing is available in the section “Your package” of the “Account” menu.

Bills are available in the “Bill” section of the “Account” menu. It is possible to download them from this screen.

When selecting the Bubble package, 1GB per member is included in the subscription. However, it is possible to add 100 GB of storage space. Just go to “Profile settings → Account” and click on “Increase your storage space”.

To add new users to Bubble, just click on  and take the following actions:

  1. Enter the member’s email address, last name, and first name then save if you want to add one by one.
  2. Click on “Import users”, download the model, fill in the members to add then import the file and save.

 

The added users will be in the “Guests” section and will receive emails to access the platform.

On Bubble, the administrator is in charge of creating users who can access Bubble by going to “Your account”, “Settings”, and “Users”.

  1. Active: In this list, we find all the users with an account activated on Bubble. The administrator can modify access or deactivate it. He can also put it in the trash or delete it permanently.
  2. Inactive: In this list, we find all the users to whom we have disabled access to Bubble. It is possible to modify the inactive user’s access, delete it or activate it again.
  3. Guests: In this list, we find all the users to whom we have sent an invitation to create a Bubble account but who have not yet done so. It is possible to return the invitation to the member or to retract on the creation of the user account.
  4. Trash: In this list, we find all users that were deleted by clicking on the trash in the “Active” section. It is possible to restore access or delete it permanently.

 

 

All members on Bubble have a default “User” role. But it is possible to assign an administrator role to other members of the community.

The administrator must go to the “Active” section which is found under the “Settings → Users” menu. Then, he must click on “Modify” and choose the role “Role_admin” before saving.

The user in question must log in again to benefit from the functionality of the new role.

When creating the platform, the administrator can define a default language which will be the language of Bubble when members log in for the first time. However, each member can choose their language from the portal, next to their name.

The Bubble administrator can define the features to be made available to members. To do this, he must click on “Settings → Customize → General settings” and check / uncheck the functionalities in question.

On Bubble, it is possible to customize your platform. The administrator goes to “Settings → Customize” and clicks on “Logo and Themes”

Customization concerns:

  1. Logos and background: In this part the admin can insert the favicon, as well as the full and reduced logo from the main menu. He can also customize the login page by defining the background and description of the login page. It can also intervene on the background color as well as the buttons on the login page.

Theme and colors: In this part, the administrator can define the primary and secondary color of the platform as well as the color of the banner by clicking on each color, choosing the desired one, then “Confirm” and “Save”.

The admin can organize the various widgets available as well as the addition and the removal of others. To choose the widgets to display, just drag the available widgets. To rearrange the widgets, swipe up, left, or right on the timeline. At the end of the operation, the administrator clicks on “Save changes” to save.

It is possible on Bubble to decide which fields of the profile should be displayed to other community members and which ones to hide. The administrator goes to “Settings”. In the menu on the left, the admin has to click on “Customize” then “User Profile “.

In the “Default Fields” and “New Fields” section, the administrator will find the list of all the fields available in the member’s profile. So, a field is:

  1. Displayed when the button associated with the field is as follows:
  2. Hidden when the button associated with the field is as follows:

It is possible on Bubble to create new fields in the member’s profile which are specific to the community. The administrator goes to “Settings”. In the menu on the left, he must click on “Customize” then “User Profile”.

In the “New fields” section, the administrator clicks on the add button and defines the name of the field, the indicative title of the field as well as the type of the field. Finally, he clicks Save.

Thus, we can see the new field in the profile of the member in the section “Additional information”.

It is possible to customize the members’ data that will be displayed in the community directory. This action is available in “Settings → Customize -> Directory”. All you have to do then is check / uncheck the fields to display / hide at the directory level.

On Bubble, each member has a personal calendar. However, the administrator can define new shared calendars through the “Calendar management” section under the “Settings → Customize” menu. Then, he clicks on + and defines the name of the calendar, its color, its visibility and the members concerned.

It is possible to modify the created calendar by clicking on   or delete it by clicking on .

On Bubble, only administrators can add articles in “Know’store”. If administrators wish to authorize all members to publish articles, they must activate the check mark “Add Know’store article” in the menu “Settings → Customize → General settings”.

For the features “Know’store” and “Opportunities”, the list of categories can be configured on Bubble in order to align with the needs of the community.

The administrator goes to the “Settings → Customize” menu and clicks “Category management”.

For each feature, just click on and add the corresponding category name.

Even if the admin has deleted all the articles and/or opportunities, it is not possible to delete the categories until he permanently deletes the deletion actions of articles and/or opportunities in the “Trash” menu which is accessible from “Settings → Trash”.

If a community member wrongly deleted an action, the administrator can restore it or permanently delete it.

The functionalities concerned are:

  • Status
  • Comment
  • News
  • Event
  • Idea
  • Article
  • Photo
  • Profile album
  • Video
  • Flash Info

The administrator goes to “Settings → Trash”. He can therefore view the deleted action, restore it or permanently delete it.

In this table, you will also find the type of post that was deleted, the date of its creation and its author, the date of its deletion and its author, as well as the content.

On Bubble, it is possible to define the rating scale to be used for ideation. The administrator goes to “Your account”, “Settings”, “Customize”, and clicks on “Rating scale”.

1- Definition of the rating smiley: At the top right of the screen, there is a smiley face to be defined in order to display it to the user. Users click on it to rate an idea.

2- Definition of the caption in different languages: In this same screen, it is essential to define the caption of each rating in different languages ​​by clicking on . 

On Bubble, it is possible to follow the detailed progress of the transactions carried out. The administrator can go to the menu “Settings → Revenue management”.

In this section, you will have a global view on daily transactions, annual transactions and transaction histories (a filter is available). It is also possible to follow the monthly and annual evolution of transactions.

On Bubble, there are two methods to change a user’s password:

  1. Login screen: In this screen, there is a “Forgotten your password” button. By clicking on it, you will enter your connection identifier and an email will be sent to you to reset the password.
  2. From the Administrator screen: In the Bubble user management page, when modifying active access, it is possible to choose whether you want to ask the user to change his password. Just like the first method, the user will receive an email to reset his password.

Dashboard

It is possible to follow the members’ activities as a whole on Bubble or individually thanks to the “Dashboard” feature which is available only for administrators.

  1. Global activity monitoring on Bubble: In this section, there is a graph describing the overall evolution of the number of interactions on the platform, namely posts, comments, reactions, ideas, opportunities, news and articles. It is also possible to filter over a given period of time.
  2. Individual monitoring of members’ activities on Bubble: In this section, the administrator has a detailed view of the activities of each member of the community thanks to a score defined for each activity type, namely posts, comments, reactions, ideas, opportunities, news and articles. It is also possible to filter over a given period time.

The tracking that details the activity of each community member is presented following a calculation of the score for each type of interaction for each member.

This score can be configured by the administrator and reflects the importance of each activity on Bubble.

In order to configure the score, the administrator clicks on  available to the right of the individual activity monitoring curve, and defines the coefficient for each type of interaction on Bubble.

Thanks to the score defined in the activity monitoring table by member, the best contributor for the month is the one with the best score for the current month.

The social weather allows you to assess the level of involvement of members through their activities on Bubble. The administrator defines the score intervals for each type of social weather by clicking on  at the widget level and “Configure”.

The calculation of expressions is based on an automatic dictionary which classifies the words used by members into negative, neutral or positive.

This tool allows administrators to have a global view on the number of times a term has been used by members. A term is displayed if it has been mentioned at least 25 times by members.

The more the term is used, the more its size increases.

In the “Community” section of the Dashboard menu, it is possible to follow the evolution of the number of members. Every day, we display the number of members present on Bubble, as well as those lost and those invited.

There is also a graph which details the evolution of the status of members over the last 10 days. It is also possible to use the date filter provided if necessary.

The connection log is used to determine every login and logout of collaborators as well as the means of connection (Web / Mobile).

Several filters are available to help the administrator do his research, namely:

  • Connection type
  • Member’s name
  • Date

Survey

Surveys are a way of asking members for an opinion on a given topic.

To add a survey on Bubble, just go to  and follow these actions:

1- Click on “Add” and choose “survey”

2- Fill in the following fields:

  • Survey title
  • Display
  • Closing Date
  • Closing time
  • Concerned members (by default all members)
  • More settings
    • Anonymous
    • Show results after response
  • Questions:
    • Type of question
    • Question
    • Additional Information
    • Answers

3- Click on “Save”.

Following this action, the survey is in “Draft” status and you just have to launch it.

This section is only for admins who can create a survey.

It is possible on Bubble to ask several types of questions:

  1. Single Choice: For this type of question, the member must choose a single answer from the list.
  2. Multiple choice: For this type of question, the member must choose a maximum number of answers from the proposed list. In fact, the administrator can define in a multiple choice question the number of answers allowed.
  3. Answer: For this type of question, the member must enter an answer according to the field format expected by the initiator. The response can be in the form of string, text area, number, date, or document.
  4. Rating: For this type of question, the member must rate the statement presented in the question according to the rating scale defined by the initiator. In fact, the initiator defines the maximum value of the rating (Between 5 and 10) and the symbol of the rating.
  5. Ranking: For this type of question, the member must rank the answers provided in ascending order.

When the administrator enters a question in a survey, he can choose whether it is mandatory or not. A member will not be able to submit the survey without having answered the mandatory question.

A question bank is a database for the type of recurring questions when launching a survey.

To add a question to a question bank, all you have to do is check “Add to question bank”.

The question bank is found at the bottom left of the screen when creating a new survey.

If an administrator wants to duplicate a question in the same survey, he must position the cursor to the right of the question. The button in red allows duplicating the question.

When a survey has multiple questions, the admin can hide / display a question by clicking on the red button below.

To delete a question from a survey, the administrator has to click on the red button below in front of the question.

When the administrator creates a new survey, he must fill in the “Display” field. This field is used to define the order of questions displayed to members:

  • Normal: The questions will be displayed in the order used when defining the vote.
  • Random: The questions will be displayed randomly.

When the administrator creates a new question in a survey, he can activate the check mark “Random order” to the left of the question so that members do not see the same order as the one defined in the question.

When you want to view a survey, click on the corresponding card. Then, all you have to do is click on the “Eye” button at the top right of the screen.

When creating a survey, it is possible to launch it immediately using the “Play” button located at the top right of the screen.

If the survey has been configured before, position the cursor on the card of the survey to be launched, click on the 3 dots placed next to the status, then click “Launch survey”.

When a survey is launched, it is possible to modify only the closing date and the closing time. Just position the cursor on the card of the survey, click on the 3 dots placed next to the status, then “Edit survey.” Finally, click “Save”.

When a survey is launched, all concerned members receive a notification on Bubble.  By clicking on it, you will be redirected to the survey’s page. Surveys for which a response is expected will display the word “Participate” on the card.

A survey is automatically closed when the closing date and time have passed.

If the administrator still wishes to close a survey whose closing date and time have not been exceeded, all he has to do is position the cursor on the card of the survey in question, click on the 3 dots placed next to the status, then click “Close survey”.

For survey results to be displayed, the survey must be in the “Closed” status. The cards of closed surveys display “Results” and by clicking on them, the detailed survey results are displayed.

No, each question bank is destined for the type of brainstorming.

Yes. On Bubble, when defining a survey and clicking on “More settings” just below the survey title, the administrator can activate anonymous voting. Members will be notified when they answer an anonymous survey.